Purchasing Restrictions Reminder
SUNY Cobleskill continues to monitor and restrict the purchase of goods and services to critical needs only, with continued additional levels of approval.
1. All purchasing of non-critical goods and services are still suspended until further notice.
2. Critical purchases of goods and services are subject to specific SUNY Cobleskill purchasing thresholds.
3. Critical purchases thresholds:
- up to $1,000 may be done via a PCard, Requisition, or Purchase Order with the approval of the chair and the dean or director (no form required.)
- between $1,000.01 and $25,000 must be approved by the chair/dean/vice president and a PERC (Request for Expenditure) Formstack form>> must be submitted to Wendy Gilman for her approval.
- purchases exceeding $25,000 must be approved by the chair/dean/vice president and a PERC (Request for Expenditure) Formstack form>> must be submitted to Wendy Gilman for her approval, with final approval by President Terenzio.
PCards are active. The single transaction limit will not be greater than $1000 and monthly limits will be no more than $2,500 per month. Higher limitations must be approved by Wendy Gilman and would be temporary limits.
PCards will be suspended when monthly certifications and associated receipts are not submitted to Business Affairs by the due date each month.
PCards will be suspended by May 1 of each year. Exceptions to the suspension include areas with live animals, facilities, and summer programming upon request.
The Office of Business Affairs provides a full array of financial and administrative services to the campus community in support of departmental objectives and the College mission. We are tasked with a diverse set of responsibilities including Accounting, Purchasing, Travel, and Accounts Payable. We serve as liaison with external vendors and various state and federal agencies. This office is accountable for fiscal compliances of all transactions, reporting and obligations of the College.
The Office of Budget and Planning oversees the development and deployment of budgets, maintaining financial records and reports, implementation of financial policies and procedures, and revenue accounting.
All communications related to purchasing, requisitions, contracts, invoices, and CobyMart should be directed to: businessaffairs@cobleskill.edu.