Training Overview

Introduction

Word 2016 is a word processing application that allows you to create a variety of documents like letters, flyers, and reports. With the introduction of several enhanced features—including the ability to create and collaborate on documents online—Word 2016 gives you the ability to do more with your word processing projects.

Saving & Sharing Documents

When you create a new document in Word, you'll need to know how to save it so you can access and edit it later. As with previous versions of Word, you can save files to your computer. If you prefer, you can also save files to the cloud using OneDrive. You can even export and share documents directly from Word.

Text Basics

If you're new to Microsoft Word, you'll need to learn the basics of working with text so you can type, reorganize, and edit text. Basic tasks include the ability to add, delete, and move text, as well as the ability to find and replace specific words or phrases.

Page Layout

One formatting aspect you'll need to consider as you create your document is whether to make adjustments to the layout of the page. The page layout affects how content appears and includes the page's orientation, margins, and size.

Formatting Text

Formatted text can draw the reader's attention to specific parts of a document and emphasize important information. In Word, you have several options for adjusting the font of your text, including size, color, and inserting special symbols. You can also adjust the alignment of the text to change how it is displayed on the page.

Printing Documents

Once you've created your document, you may want to print it to view and share your work offline. It's easy to preview and print a document in Word using the Print pane.

Indents and Tabs

Indenting text adds structure to your document by allowing you to separate information. Whether you'd like to move a single line or an entire paragraph, you can use the tab selector and the horizontal ruler to set tabs and indents.

Line and Paragraph Spacing

As you design your document and make formatting decisions, you will need to consider line and paragraph spacing. You can increase spacing to improve readability or reduce it to fit more text on the page.

Bulleted and Numbered Lists

Bulleted and numbered lists can be used in your documents to outline, arrange, and emphasize text. In this lesson, you will learn how to modify existing bullets, insert new bulleted and numbered lists, select symbols as bullets, and format multilevel lists.

Hyperlinks

Adding hyperlinks to text can provide access to websites and email addresses directly from your document. There are a few ways to insert a hyperlink into your document. Depending on how you want the link to appear, you can use Word's automatic link formatting or convert text into a link.

Adding Breaks

Adding breaks to your document can make it appear more organized and can improve the flow of text. Depending on how you want to change the pagination or formatting of your document, you can apply a page break or a section break.

Columns

Sometimes the information you include in your document is best displayed in columns. Not only can columns help improve readability, but some types of documents — like newspaper articles, newsletters, and flyers—are often written in column format. Word also allows you to adjust your columns by adding column breaks.

Pictures and Text Wrapping

Adding pictures to your document can be a great way to illustrate important information or add decorative accents to existing text. Used in moderation, pictures can improve the overall appearance of your document.

Formatting Pictures

There are a variety of ways to format pictures in your document. Depending on how the images are used and where they are placed, you can use Word's picture tools to personalize and modify them in interesting ways.

Shapes

You can add a variety of shapes to your document, including arrows, callouts, squares, stars, and flowchart shapes. Want to set your name and address apart from the rest of your resume? Use a line. Need to create a diagram showing a timeline or process? Use flowchart shapes. While you may not need shapes in every document you create, they can add visual appeal and clarity. 

Text Boxes and Word Art

Text boxes can be useful for drawing attention to specific text. They can also be helpful when you need to move text around in your document. Word allows you to format text boxes and the text within them as WordArt.

Arranging Objects

In Word, a page may have multiple objects, such as pictures, shapes, and text boxes. You can arrange the objects the way you want by aligning, ordering, rotating, and grouping them in various ways.

Tables

A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks such as presenting text information and numerical data. In Word, you can create a blank table, convert text to a table, and apply a variety of styles and formats to existing tables.