SUNY Policy and Guidance: State University Assessment Policy
Summary
This procedure covers the University's assessment policy, which requires campus-based
assessment of institutional effectiveness, academic programs and general education
in ways that maintain academic rigor and meet or exceed rigorous, external assessment
standards.
Process
- Trustees Resolution 2010-039 updates the University's policy on assessment by acknowledging
and affirming the University's strong, longstanding commitment to assessment for enhancing
academic and other excellence. Recognizing the gains made and the evolving external
standards in the area of assessment, this resolution permits each campus to develop
assessment plans that are consistent with its mission and goals within the context
of the State University's mission and goals, while maintaining academic rigor and
meeting or exceeding external standards for assessment required by federal and state
law.
- A campus shall enhance quality by developing and implementing plans for the regular
assessment of institutional effectiveness, academic programs and general education,
such that the campus meets or exceeds the assessment standards set by the New York
State Department of Education, the Middle States Commission on Higher Education and,
as appropriate, programmatic accreditation bodies.
- A campus's regular assessment of its registered academic programs shall include, at
minimum, the assessment of student learning and external review, to the extent necessary
and appropriate.
- A campus's regular assessment of its general education curriculum (or curricula) shall
include the assessment of student learning in terms of the student learning outcomes
associated with the SUNY General Education Requirement.
- The Provost of the State University of New York shall review the findings of regional
and programmatic accreditation bodies related to assessment on State University of
New York campuses, and shall assist campuses when needed.
- The Provost of the State University of New York shall work with leadership, faculty
and others on campuses to implement this policy, shall provide the resources necessary
to ensure regular consultation and assistance, including the formation of an assessment
advisory group in consultation with faculty governance, and shall report periodically
to the Board of Trustees of any additional steps that may need to be taken to insure
the smooth implementation of this policy.
Implementation
- Campus Assessment Plans. A campus shall develop and implement one or more assessment plans that reflect its
mission and goals, its curriculum and governance procedures, the State University
of New York's policies, and the standards of both institutional and programmatic accreditation
bodies. Such plans shall provide, at minimum, for the regular assessment of institutional
and program effectiveness and student learning.
- The Assessment of Institutional Effectiveness. A campus shall develop and implement a plan for regularly assessing its institutional
effectiveness – defined as achievement of its mission and goals within the context
of the State University of New York's mission and goals – to gauge its own progress
in academic and other areas, and to meet or exceed the standards of the Middle States
Commission on Higher Education.
- The Evaluation of Academic Programs. A campus shall develop and implement a plan for the periodic evaluation of each of
its registered academic programs, and may group programs for this purpose, as appropriate
for the campus. The plan shall meet campus assessment and planning needs, and be
designed to meet or exceed the standards of the Middle States Commission on Higher
Education, and, as applicable, programmatic accrediting bodies.
- Purpose. Academic program evaluation shall be designed to enable programs to stay current,
assemble and analyze evidence to inform improvement, and provide the best possible
education to students within the context of campus mission and goals and the State
University of New York's mission and goals.
- Components. Each credit-bearing academic program shall be included in an evaluation plan. The
evaluation itself shall reflect the program's mission and goals and, at minimum, include
a self-study that refers to assessment of student learning, and external review or
programmatic accreditation.
- Cycles. Academic program evaluations shall generally occur on a five-to-seven year cycle,
or a cycle of programmatic accreditation of ten years or less. Each cycle shall include
all programs, except that a Chief Academic Officer may waive full evaluations for:
- a program with no or low enrollment[1] (e.g. fewer than 10 students);
- a new program that recently had external review during program development, or whose
evaluation will be included in the next cycle; and
- a program whose evaluation is scheduled for the next cycle due to programmatic accreditation
or other scheduling reasons.
In addition, a Chief Academic Officer may combine program evaluations for programs
that involve some or all of the same faculty members or have substantive curriculum
elements in common.
- External Review. Continuing the State University of New York's longstanding practice, the evaluation
of academic programs that do not have programmatic accreditation shall include external
review, to the extent necessary and appropriate.
- Generally, potential external reviewers should be discussed by the program/department
being evaluated, the Dean (where applicable) and the campus Chief Academic Officer
or designee, but the Chief Academic Officer should make the final selection.
- In general, at least two external reviewers should be selected who have no significant
academic, professional or other relationship to full-time faculty in the program/department,
who have no previous significant or formal affiliation with the institution, and who
come from academic or professional institutions belonging to a peer or aspirational
peer group (i.e., in the same Carnegie class and having a similar program size, scope
and statistical, or perceived, reputational ranking).
- Two-year programs may invite a local Advisory Board member to be one of the two external
reviewers.
- The Chief Academic Officer may use professional judgment to determine whether one
external reviewer would be sufficient to achieve the goals of an external review.
- External review shall conclude with the external reviewers submitting a report, based
on a campus visit, to the Chief Academic Officer.
- Programmatic Accreditation. Programmatic accreditation by an accrediting body recognized by the Council for Higher
Education Accreditation (CHEA) or the U.S. Secretary of Education that includes the
assessment of student learning satisfies the State University of New York's expectation
for academic program evaluation.
- The Assessment of General Education. Each campus with one or more general education curricula shall develop and implement
a plan for the periodic evaluation of these curricula that meets or exceeds the standards
of the Middle States Commission on Higher Education. At minimum, the plan shall indicate
how the campus will assess student achievement of the student learning outcomes associated
with the SUNY General Education Requirement and use the results to inform planning
for improvement. The student learning outcomes are in Guidelines for the Approval
of State University General Education Requirement Courses.
- Accountability and Improvement. A campus shall maintain records of its assessment plans, findings, and resulting
actions and their impact, and share them, as appropriate, with campus constituencies,
regional and programmatic accrediting bodies, the Provost of the State University
of New York, and external auditors. The exchange of information about assessment
and its impact on advancing practice and improving programs is highly encouraged.
- Recordkeeping for Institutional Accreditation. To meet the assessment standards of the Middle States Commission on Higher Education,
campuses are encouraged to maintain records for multiple levels – such as the institution
as a whole, its major units and its academic and other programs – that provide evidence
of their alignment, and, for each level, evidence of:
- Statements of mission, goals and expected outcomes, including student learning outcomes;
- The assessment of mission, goals and outcomes; and
- The analysis and use of assessment results to inform planning and, as appropriate,
resource allocation.
- Reporting on Accreditation. Board policy requires the University Provost to "review the findings of regional
and programmatic accreditation bodies related to assessment" and "assist campuses
when needed." As a result, each campus is asked to:
- Report to the Provost of the State University of New York, upon request, its schedule
for program evaluation and accreditation; and
- Submit to the Provost of the State University of New York, at Assessment@suny.edu,
an electronic copy of the all official determinations from all accrediting bodies,
within 30 days of receipt. This includes determinations from site visits, follow up
visits, and periodic review reports, or their equivalents.