Refund Policy

Important information about withdrawals:

• Student withdrawals are processed by the Registrar’s Office.
• Non-attendance of classes does not classify as an official withdrawal, and does not relieve the student of their financial obligation or entitle the student to a refund.
• Students withdrawing or thinking of withdrawing are advised to consult with an advisor in the Student Financial Services Office. Due to strict federal regulations governing the use and distribution of Title IV financial aid, aid recipients will jeopardize their current eligibility if withdrawal from college takes place before completing 60% of the semester.
• Students dismissed for disciplinary or academic reasons prior to the end of an academic semester are liable for all tuition, fees, room and board for that semester.

Refund Schedule For Full Term Sessions

Semester week #	Tuition/Fees Refund	Meal Plan Refund	Housing Refund
1st Week	100%	100%	100%
2nd Week	70%	90.9%	90.9%
3rd Week	50%	81.8%	81.8%
4th Week	30%	72.7%	72.7%
5th Week	0%	63.6%	63.6%
6th Week	0%	54.5%	54.5%
7th Week	0%	45.4%	45.4%
8th Week	0%	36.3%	36.3%
9th Week	0%	27.2%	27.2%
10th Week	0%	18.1%	18.1%
11th Week	0%	9%	9%
12th Week	0%	0%	0%
13th Week	0%	0%	0%
14th Week	0%	0%	0%
15th Week	0%	0%	0%
16th Week	0%	0%	0%

 

Tuition Refund Schedule for Non-Standard Terms (includes Summer & Winter)

The tuition refund schedule below has been established by the State University Board of Trustees. 

Withdrawal During

Length of Session	1st week	2nd week	3rd week	4th week	5th week	2nd day of classes	Remainder of first week	After
12 weeks (A4)	100%	60%	40%	0%	0%	-	-	-
10 weeks	100%	50%	30%	0%	0%	-	-	-
8 weeks	100%	40%	20%	0%	0%	-	-	-
6 weeks (A & B)	100%	30%	0%	0%	0%	-	-	-
5 weeks (A3)	100%	25%	0%	0%	0%	-	-	-
4 weeks (A2)	-	-	-	-	-	100%	50%	0%
3 weeks						100%	35%	0%
2 weeks	-	-	-	-	-	100%	20%	0%

 

Housing Refunds

The housing refund schedule is based on the number of full weeks remaining in the semester after the student’s last date of occupancy. The housing withdrawal date may not be the same date as the course withdrawal date.

Meal Plan Refunds

The meal plan refund schedule excludes CobyFlex Points and Downtown Dollar usage. Student is financially responsible for total amount of any CobyFlex Points or Downtown Dollars that are spent prior to leaving campus.

Special Circumstance Withdrawal

Notwithstanding any other provision for refund, when a student has withdrawn through circumstances beyond the student's control (must withdraw officially through the Registrar first), under conditions in which the denial of refund would cause undue hardship, the campus president or designee may in their discretion determine that no liability for tuition has been incurred by the student, provided the student has not completed more than one-half of the term and has not received or will not receive academic credit for the term, and that the request for refund is made within one year after the end of the term in question. Such action, including the reason therefore, shall be in writing and signed by the president or designee and retained by the campus.

Refunds from Overpayments and Financial Aid

Refunds are done based on the information we have on the date the refund is processed. Billed college charges are deducted from payments and credits first before the refund is done. Changes to account charges and/or financial aid may occur after this date. These changes could result in an amount owed to the College and are the student’s responsibility. 

Un-Cashed Refund Checks

It is the student's responsibility to make sure their permanent address is updated with the Registrar's Office. If a check is not cashed after 6 months, or if a check is returned to our office due to an invalid address, the College will make two attempts to contact the student (or parent if the check is from a PLUS loan) by phone and/or email. Checks that are uncashed after 6 months will be handled as follows:

Checks $20 or less: The check will be voided and the funds will be donated to the SUNY Cobleskill Alumni Association.

Checks over $20: If the uncashed check is a refund check that includes federal aid, the check will be canceled and the aid will be returned. Checks that are not a result of federal aid are turned over to the State of New York as unclaimed funds. Once a check is turned over, the student would need to contact the Office of the State Comptroller, Office of Unclaimed Funds 110 State Street Albany, NY 12236. The phone number is 800-221-9311.

It is extremely important for all students to keep their permanent address and contact information current with the college’s Registrar, 518-255-5522. to avoid a possible loss of funds from an uncashed check.