Acronym or Term |
Definition |
AA |
Affirmative Action |
AAC&U |
Association of American Colleges and Universities |
AC |
Alumni Commons - see Alumni Commons |
AccessABILITY Office |
Office with the primary objective is to develop and maintain a supportive campus environment that promotes academic achievement and personal growth for students with disabilities – see AccessABILITY Resources |
ADA |
Americans with Disabilities Act. Requires the provision of reasonable accommodations to those with disabilities. |
Administrative Overhead (AOH) |
Overhead charge on the account’s prior month revenue |
AER |
Academic Equipment Replacement Funding Request (awarded through FASP - Fiscal Affairs and Strategic Planning Committee ) |
AER |
Annual Effectiveness Report |
AG PTECH |
Agricultural Pathways in Technology Early College High School partnerships, a New York State program |
AGNR |
Agriculture and National Resources |
Allocation |
The distribution of appropriation authority for campuses and departments for expenditure control |
APC |
Academic Policies Committee, a SUNY Cobleskill faculty governance committee |
APPC |
Academic Personnel Policies Committee, a SUNY Cobleskill faculty governance committee |
Appropriation |
The authority to spend up to the amount indicated and for the purpose stated (as approved In the NYS enacted budget) |
ASD |
Accepted Students Day |
Banner Web |
A web-based portal that allow students to view grades, register for classes, and request transcripts and faculty to view class rosters, student information, and enter grades |
Beginning Cash Balance |
The account’s prior month or year ending cash balance |
BFAC |
Business and Finance Advisory Council – committee chaired by Wendy Gilman, Senior Vice President for Finance and Administration for the purpose of providing advice to Senior VP and Cabinet |
BI |
Business Intelligence accounting software (a web-based application developed by SUNY to provide data analysis and reporting tools for a wide range of university information.) |
BOCES |
Board of Cooperative Educational Services. BOCES is a public organization that was created by the New York State Legislature in 1948 to provide shared educational programs and services to school districts |
BOT |
Board of Trustees SUNY; the 18-member Board of Trustees consists of 15 members appointed by the governor, the president of the Student Assembly, and the presidents of the University Faculty Senate (UFS) and the Faculty Council of Community Colleges |
CADE |
Center for Agricultural Development & Entrepreneurship |
CAFO |
Concentrated Animal Feed Operation |
CANR |
Center for Agriculture and National Resources |
CAL FIRE |
California Department of Forestry and Fire Protection |
CAS |
Cobleskill Auxiliary Services – see Cobleskill Auxiliary Services, Inc. |
CASE |
Center for Academic Support and Excellence – see Center for Academic Support and Excellence |
CCC |
Coby Career Coaches |
CCD |
Center for Career Development |
CDO |
Chief Diversity Officer |
CEDO |
Chief Economic Development Officer |
CEO |
Chief Executive Officer |
CEST |
Center for Environmental Science and Technology |
CIHS |
College in High School - see College in High School |
CliftonStrengths |
An educational program that uses Gallup's world-renowned CliftonStrengths assessment to measure 34 research-validated talent themes to guide the development of those talents into strengths with resources tailored for students |
CobyMart |
CobyMart (Jaggaer) is an online marketplace where buyers can place and view orders, request payment to officials, and track purchases all in one place. It eliminates paper tracking, paper vouchers, PERC Forms and more |
CMS |
Course Management System |
CobyNow |
daily electronic newsletter delivered via email |
Coby One Stop a.k.a. One Stop Solutions Center |
A single location, concierge-style service where students uncertain of where to find help can receive assistance with problem resolution |
COIL |
Collaborative Online International Learning – see SUNY COIL Center |
College Scheduler |
third-party, Civitas software provides students access in Banner Web to assist in creation of various schedule options for the upcoming semester. |
Convocation |
official welcome to the start of the academic year/semester |
CS |
Civil Service |
CSEA |
Civil Service Employees Association (Union) |
DEC |
New York State Department of Environmental Conservation |
Degree Works |
A web-based degree auditing tool used by students and advisors to plan for courses and track degree progress until completion |
DEI |
Diversity , Equity and inclusion |
DEI-C |
Diversity, Equity, and Inclusion Council |
DIFR |
Dormitory Income Fund Reimbursable - budgetary term to describe funding for positions and budgets supported by income generated from dormitory (residence hall) fees. Positions may be established as PSR or TS even though funded by revenues |
Disbursement (Current) |
Current year expenditures. (OSC has cut the check) |
DOB |
Division of the Budget
|
EAP |
Employee Assistance Program – see Employee Assistance Program |
EC |
Early Childhood |
EEO |
Equal Employment Opportunity |
EIT |
Electronic and Information Technology |
EOP |
Educational Opportunity Program – see Educational Opportunity Program |
EFP Child Development Center |
Effie Bennett-Powe Child Development Center – see Child Development Center |
Encumbrances (Current) |
Current year items that have not been completely processed and paid. (OSC has not cut the check) |
Ending Cash Balance |
Cash balance after expenses have been paid, but does not include encumbered and accrued items |
ERM |
Enterprise Risk Management - a formal and continuous process that is designed to identify, assess, prioritize, and manage all risks and opportunities for an institution – see Internal Controls |
ERS |
Employees Retirement System (NYS). A defined benefit retirement program available to all State employees |
ES |
Extra Service |
ESS |
Education Support Services |
ESTCP |
Environmental Security Technology Certification Program |
ETravel |
System used to submit electronic travel requests – see Travel Information |
Excelsior Scholarship |
Tuition award to eligible students attending New York State's public colleges and universities (SUNY and CUNY). This scholarship, in combination with other student financial aid programs, allows students to attend a SUNY college tuition-free. The Excelsior scholarship applies to tuition only and does not cover the other costs of college. |
Expenditure (Current) |
Current year expenditures have been completed on the local system, but OSC has not cut the check. When the check is cut, the expenditure will become the disbursement. |
Faculty Governance |
At SUNY Cobleskill, faculty governance includes teaching faculty and non-teaching professionals |
FASP |
Fiscal Affairs and Strategic Planning Committee, a SUNY Cobleskill faculty governance committee |
FDI |
Faculty Development Institute |
FFA |
Future Farmers of America |
FFCS |
Foundations for College Success |
FMLA |
Family Medical Leave Act - federal law the requires employers to extend medical coverage and guarantee leaves of limited duration |
FMS |
Financial Management System |
Fringe Benefit |
Fringe Benefit charge on prior month’s payroll expenditure |
FSCB |
Faculty Student Conduct Board |
FTE |
Full Time Equivalent - a budgetary term used for both employees and students that "equates" an employee or student to a fraction of full-time based upon factors such as salary and number of courses to be taught for employees, and number of courses enrolled in for students. |
FYE |
First Year Experience |
GOER |
Governor's Office of Employee Relations - agency responsible for collective bargaining with State employees, for administering negotiated agreements, and for managerial-confidential affairs |
HIPAA |
Health Insurance Portability and Accountability Act of 1996 |
GPS |
Goals for Personal Success |
HR |
Human Resources |
IDA |
Individual Development Awards (UUP) benefit |
IE |
Institutional Effectiveness |
IEG |
Institutional Effectiveness Plan and Guidebook |
IFR |
Income Fund Reimbursable - budgetary term to describe funding for positions and budgets supported by income generated from fees or other income sources. Positions may be established as PSR or TS even though funded by revenues |
Internal Controls |
A process, impacted by all individuals that operate on behalf of an entity, designed to provide reasonable assurance to all stakeholders regarding the achievement of objectives relating to an organization’s operations, reporting, and compliance – see Internal Control Program |
IPEDS |
Integrated Postsecondary Education Data System |
IR |
Institutional Research – see Institutional Research Overview |
IRV |
Institute for Rural Vitality – see The Institute for Rural Vitality |
ITS |
Information Technology Services |
JCOPE |
New York State Joint Commission on Public Ethics |
Lapsing Funds Period |
Period of time payments may be made for prior fiscal year purchases. |
JT |
Journal Transfer – see Journal Entry Request Form |
LAMP |
Department of Liberal Arts, Math & Psychology |
LAS |
Liberal Arts and Sciences |
LENS |
License Event Notification System. A DMV program that facilitates an employer's access to the "public driver's license records" of persons (employees, students, volunteers, etc.) required to drive licensed vehicles in the performance of their duties and responsibilities |
LRC |
Learning Resource Center, Archaic name for the Van Wagenen Library (1970's), not used anymore |
MANRRS |
National Society for Minorities in Agriculture, Natural Resources and Related Sciences |
M/C |
Managerial/Confidential - Positions (incumbents thereof) that through their designation are excluded from being represented by a collective bargaining agent |
MFA |
Master Faculty Advisor |
M&O |
Maintenance and Operations |
Maintenance/Operations |
Overhead charge on the account’s prior month revenue |
Master Account |
An account at the 6‐digit level XXXXXX |
MERITS |
Mentoring, Encouragement to join a club, Referrals to on and off campus services and agencies, Informal counseling and non-academic advisement, Tutoring, Structured study hours. SUNY Cobleskill’s two-semester academic support program for underprepared freshmen. |
Moodle |
Course Management System |
NACE |
National Association of Colleges and Employers |
NACUBO |
National Association of College and University Business Officers |
NCAA |
National Collegiate Athletic Association |
NICE |
New Initiative for Communication Enhancement – a Committee chaired by Sue Zimmermann and Wendy Gilman that meets monthly |
NLGCA |
Non-Land-Grant College of Agriculture |
NSLS |
National Society of Leadership and Success |
NSSE |
National Survey of Student Engagement |
NYBEAS |
NYBEAS New York Benefit Eligibility and Accounting System. A system to maintain benefits eligibility and enrollment for health insurance for all state employees and for dental and vision benefits not covered by a benefit fund |
NYSED |
New York State Education Department |
NYSHIP |
New York State Health Insurance Program |
NYSTEP |
New York State Electronic Personnel system. An information system for processing personnel and classification transactions for employees in the classified service |
OA |
Open Access -see https://system.suny.edu/academic-affairs/open-access/ for Open Access at SUNY |
OER |
Open Educational Resources – see SUNY OER Services |
O/H |
Overheads |
OIE |
Office of International Education |
ORANGE |
Open, Responsible, Achieve, Navigate, Global, and Engage programming mode |
OSC |
Office of the State Comptroller - Agency that administers State payrolls, State contracts, and other payments (vouchers, etc.) OSC is the fiscal agent for SUNY and payments to vendors are processed via ACH or a check |
OSCQR |
A rubric that was designed to help campuses ensure that their online courses are learner centered and well designed, A team of SUNY staff and campus stakeholders has designed the OSCQR rubric, a customizable and flexible tool for online course quality review |
OSHA |
Occupational Safety and Health Administration. A federal agency responsible for ensuring safe work environments |
OSL |
Office of Student Leadership |
OSU |
Operational Services Unit. a bargaining unit in NYS service composed of craft workers, maintenance and repair personnel and machine operators. It is currently represented by the Civil Service Employees' Association, Inc., (CSEA) |
PACE |
Professional & Continuing Education – see Professional and Continuing Education (PACE) |
PaySR |
NYS Payroll System administered by the OSC |
PD |
Professional Development |
PERC |
Request for Expenditure form – see Business Affairs Overview |
PBA |
Police Benevolent Association – law enforcement labor union |
PIF |
SUNY Performance Improvement Fund |
PRODiG |
Promoting, Recruiting, Opportunity, Diversity, Inclusion, and Growth Fellowship Initiative for under-represented minority faculty and women of all races in STEM fields in SUNY |
PSR |
Personal Service Regular. A budgetary term to identify the type/source of funding. May include positions funded from IFR and DIFR as well as State positions (FTE) authorized in the NYS executive budget |
PTECH |
Pathways in Technology Early College High School partnerships, a New York State program |
RA |
Resident Assistant |
RD |
Residential Director |
Receivables |
Revenue owed to the College |
Revenue |
The account’s collections/deposits |
RF |
Research Foundation for the State University of New York - RF for SUNY |
SAAC |
Student-Athlete Advisory Committee |
SASS |
Student Advisement Support Service |
SAUCY |
Students Advocacy United for Communication and Yield (formally known as Incoming Student Events) – Committee to Review, design and manage campus events for incoming students – Open House, Accepted Students Day, Orientation. |
SCHOOL |
Schoharie County Home on Ongoing Learning – see Schoharie County Home of Ongoing Learning |
SEP |
Student Educational Plan |
SERDP |
Strategic Environmental Research and Development Program |
SEVIS |
Student and Exchange Visitor Program. (The SEVIS federal database contains information on international students studying in the U.S. on an F-1 student visa.) |
SFS (State wide) |
Statewide Financial System – New York State’s financial and accounting system. |
SFS (SUNY Cobleskill) |
Student Financial Services |
SharePoint |
Web-based collaborative platform with document management capabilities |
SLATE |
Software used by Admissions |
SLO |
Student Learning Outcome |
SOS |
Second Opportunity @ Success – see Second Opportunity @ Success |
SPOT |
Strategic Planning Operation Team |
Sub Account |
An account at the 8‐digit level XXXXXX‐XX. Subs roll into a master account |
SUBOA |
State University Business Officers Association |
SUCF |
SUNY Construction Fund |
SUHRA |
SUNY Human Resource Association |
SUNY |
State University of New York |
SURC |
SUNY Undergraduate Research Conference |
SysAdm |
State University of New York System Administration |
TIGER |
Topics of Interest for the Group Engagement of Residents |
TILT |
Teaching, Innovation, Learning and Technology Collaborative - TILT is a collaborative of instructional design, curriculum and teaching support, and faculty-to-faculty innovative classroom practices. Our mission is to support our excellent teaching faculty with the tools to continue to deliver high-quality college education as technology, students, and best practices in student learning and engagement evolve – see Overview (cobleskill.edu) |
TRS |
Teachers' Retirement System (TRS). A defined benefit retirement program available to SUNY professional service employees |
UFS |
University Faculty Senate |
Uncommitted Cash Balance |
Remaining cash after paid expenses, encumbered items and accrued items are accounted for. NOTE: Does not reflect future revenues |
UPD |
University Police Department – see University Police Overview |
USDA |
United States Department of Agriculture |
URM |
Underrepresented Minority |
USPTO |
United States Patent and Trademark Office |
UUP |
United University Professions, Inc. (Union) |
VA |
Veterans Affairs – see Veterans Affairs Office |
VRWS |
Voluntary Reduction in Work Schedule |
WEAVE |
Accreditation and assessment tracking software– see Assessment Resources |
WSTEM |
Women in Science, Technology, Engineering, and Mat |
For suggestions to add or edit this list: Acronym, Terms and Definitions Formstack form >>.
Updated: 2-6-23