Use as a current student when you voluntarily leave the College for any reason, but
plan to return in the future. You must complete any semester currently in progress
and should have an overall GPA of at least a 2.00 to be considered for Academic Leave.
Academic Transcript Request Form
Use as a student when SUNY Cobleskill course credits need to be transferred to another
institution, viewed by a prospective employer, or obtained for personal use in the
form of an official transcript. Forms must be filled out completely, including the signature, and emailed, faxed,
or mailed to the Registrar’s Office. Requests are not always handled immediately and
may take up to seven business days to be processed. Transcripts are NOT emailed or
faxed using this request method, but delivered through the mail. There is no additional
fee for this service if using this request method. Please note that transcripts will
not be issued if you have any outstanding obligations to the College.
If an electronic PDF transcript is desired, the transcript request must be placed
via Parchment, not this request form. More information can be found here at this Request a Transcript link.
Add / Drop Form- Available in the Registrar's Office if transaction cannot be completed via registration
overrides or email.
Most add/drop transactions are completed by registration overrides in Banner Web. Students should reach out to instructors to request a registration override if they wish to pursue adding a course that they receive add errors for.
Use as a student with your advisor and instructors to:
1. Add a course that has a filled section with the approval of the instructor.
2. Enroll in a course that requires an instructor signature because the student has
not completed a prerequisite course.
3. Add courses after the normal registration period is over.
4. Obtain approval(s) for enrolling in over 19.5 credits for a semester.
Adding a Second Program of Study- Available by student emailing the Registrar's Office at Registrar@cobleskill.edu
Complete this form to concurrently enroll in two programs of study. A student can be enrolled in two Bachelor programs OR a Bachelor and an Associate program at the same time.
Complete this form to change your permanent address, or add an off campus college address. Please note that changing your permanent address requires that two forms of documentation showing the new address be submitted along with this form. Acceptable documentation is outlined on the form.
Complete this form if you are an Associate or Bachelor degree student that has completed the requirements for a Certificate and would like this additional recognition. The form requires only the student’s signature and gets submitted to the Registrar’s Office.
Bachelor Degree Student – Application for Associate Degree
Complete this form if you are a Bachelor degree student that has completed the requirements for an associate’s degree and would like this additional recognition. The form requires only the student’s signature and gets submitted to the Registrar’s Office.
The most commonly used form as a student. You need to submit this form whenever you
make a change to your academic program; change your major, add or remove a minor,
or when you request a change in your date of matriculation. This form is signed first
by your advisor and then depending on the request, signatures of the Department Chair
and/or Dean will also be needed.
Use as a student during pre-registration, generally with your advisor. The form allows the student to place the courses they need for the semester in a day/time framework on the right side of the form. The CRN numbers that correspond with these courses are identified on the left side of the form along with the title of the course and the credit hours. This form makes registration easy since it allows you to find schedule conflicts before you begin preregistering. This form should be used with a review of your degree evaluation from DegreeWorks.
Course Withdrawal
If you wish to withdraw from a course, you may do so through your Banner Web account without seeking signatures/permission from your instructor(s) and advisor. Please refer to the chart on the 'Dates and Deadlines' link on the Registrar's Office webpage to determine the last day to withdraw from a course. Withdrawal dates differ depending on the length of the course and part of term.
Course withdrawal is initiated similarly to dropping a course during the add/drop
period. Instead of selecting “Web Drop” you select “Web Withdrawal”. Please be very
careful about withdrawing from a course through your Banner Web account as you cannot
“undo” and add courses back to your schedule. Withdrawing may have an impact on your
financial aid. If you have any concerns regarding your financial aid, please contact
the Financial Aid Office (financialaid@cobleskill.edu) before you withdraw from a
course.
Use as an alumnus to request a replacement copy of your diploma through the Office
of the Registrar.
FERPA Confidentiality/Directory Exclusion Request
Use as a student to request that "directory information" (open the form to read more about what that constitutes) NOT be released to non-university personnel or listed in the campus directory. Please consider the consequences of a decision to withhold directory information. Some effects may be:
- Friends, relatives, faculty or other students will not be able to access your contact information while a student or after you become an alum.
- Information will be suppressed, so that if a loan company, perspective employer, family member, etc., inquire about you, they will be informed that we have no record.
- Your name will not be included in announcement of honors, awards or in the program
for commencement.
FERPA Revocation of Confidentiality/Directory Exclusion Request
Use as a student to remove a previously requested Confidentiality/Directory Exclusion
and allow SUNY Cobleskill to release directory information from our student record
for you.
FERPA Student Records Access Authorization
As a student, you must complete this form to allow your parent or guardian to discuss
your academic progress. Details on FERPA can be found here.
FERPA Student Records Access Authorization (Alumni/Former Students ONLY)
Use as a former student or alumnus to release information to another party. This record does not include Financial Aid, Billing or Medical Records, only Academic Records. The record will be provided in the form of an official transcript and, if retained, documents contained in the student file.
Graduation Application (Former Students ONLY)
Students currently enrolled at SUNY Cobleskill must apply to graduate through their
Banner Web account. This application is to be used only by students who are no longer attending Cobleskill.
For May graduation, the form must be submitted by the last week in April, for August
graduation, the first week in August, and for December graduation, the form must be
submitted by the first week in December.
Part-Time Non-Matriculated Application
Use this form if you are not currently enrolled at SUNY Cobleskill and wish to take
coursework as a part-time, non-degree seeking student. Read the top of the form for
more details. Please note that a copy of your driver's license must be submitted with
this application. Please also provide an unofficial copy of your transcript(s) with
your application to show that you have completed any prerequisites that are required
for the course(s) you wish to sign up for. All documents can be mailed to the address
on the bottom of the form, or emailed to Registrar@cobleskill.edu.
Permission to Transfer Credit Form
Use this form to obtain permission to transfer credit to SUNY Cobleskill from another accredited institution.
Request for Late Registration for Internship
Use to request permission to register for an internship after the registration deadline.
Removing a Secondary Program of Study Form
Use this form to remove a secondary program of study.
Special Project Form (Adobe Sign)
Students or Project Advisors should use this form to begin the process of a student’s enrollment in a Special Project Course. The purpose of Special Project Courses is to provide students with the opportunity to pursue, via independent study, additional subject matter and/or skill development not otherwise available to them in regular course work. Signatures will be obtained electronically by the Dean’s Office. Questions regarding Special Projects should be directed to the Dean’s Office.
Student Information Change Form
Use as a student if you need to change information that occurs on our records such as your name, your birth date, your social security number, legal sex, or gender. Some changes require documentation for proof. Please read the form for full details.
Student Chosen First Name Change Form
Use to update your Chosen First Name that is different from your legal or official name of record. For legally changed first names, use the above Student Information Change Form.
See the Chosen Name page for more information.